Event Attendees Information

MQU Race Night - Season 20/21 
Document Version 1.2 (16/11/20)

The MQU Race Night will be held at Macquarie University Sports and Aquatic Centre on 27/11/20. Information on the Meet is as detailed below. This advice may change prior to the meet and any changes will be communicated directly with you. There are going to be differences in how our events have been conducted in the past and it is important to read and understand all information provided to ensure the safety of all members and continual resumption of our sport.


All attendees, (competitors, spectators and technical officials) will be required to "Check In". This will be completed via a QR code. 


Traffic Flow Map click here


General Meet Safety Information

We ask that you please be aware of the following safety information in relation to the event.

  • If you or any member of your household are feeling unwell or have any symptoms of COVID-19, please do not attend the event.

  • If you or any member of your household have tested positive for COVID-19, please do not attend the event.

  • If you or any member of your household have visited any of the locations listed on the NSW Health website, or Victoria in the last 14 days, please do not attend the event.

    Please note that this page is updated daily, so we ask that you check back regularly to this page prior to the event.

  • If you are unable to attend due to the reasons above, 
    Macquarie University Swimming Club will provide you with a full refund for your entries.

  • All event attendees will need to register their details prior to entry into 
    Macquarie University Sports and Aquatic Centre.

  • We request that only one spectator attend the event per household unless the other spectator is assisting with the officiating of the meet.

  • Please practice proper hygiene whilst present at the event and if you do begin to feel 
    unwell during the evening, please leave the venue. There will be several hand sanitiser stations available throughout the venue as well as fully stocked bathroom facilities.

  • Please be mindful of social distancing at all times, particularly for spectators when selecting a seat or section on the grassed hill.


  • There will be COVID Marshalls and Macquarie University Swimming Club volunteers in attendance at

    the Macquarie University Sports and Aquatic Centre and we respectfully ask for your compliance and cooperation with complying with instructions from these individuals.


  • We ask that you minimise your time at the venue and only attend for the period that you need to swim. We encourage all competitors to shower at home after the meet.

  • Macquarie University Sports and Aquatic Centre will have food available for sale, however, Macquarie University Swimming Club encourages competitors to bring any food or drink they require with them and do not share this with others. If Competitors or Spectators do purchase food or drink from the venue, please don’t share this with anyone outside your household.


  • Please bring with you, all of your own equipment that you need to compete and please do not share this with others.

  • Macquarie University Swimming Club will ensure that any equipment that does need to be shared to ensure the smooth running of the meet is cleaned at regular intervals throughout the event.

  • If you have not already done so, we encourage you to download the COVIDSafe app.


Social Distancing

Parents, club managers, and coaches are responsible for ensuring that their team members adhere to social distancing, both within the venue and warm up pool at all times.


Coaches & Swimmers are required to maintain social distancing at all times.


Assisted Self Marshalling

Macquarie University Swimming Club has decided to trial Assisted Self Marshalling at this Meet as per the procedures below.

  • * Swimmers are responsible for being ready to take their position on the starting platform or in the water when whistled up by the Referee.

  • * Swimmers will self-marshal with assistance. 
    * Check Starters will be available to assist, support and direct swimmers on the pool deck when requested by the swimmer. 
    * The Clerk of Course in the marshalling area will indicate when the next heat is required to move to the chairs behind the blocks.

  • * Swimmers are expected to know what event, heat and lane they will be swimming in from the published program.

  • * Copies of race sheets will be made available at the venue.

  • * Swimmers should report to the chairs behind the blocks, for their event preferably via the marshalling area, as per the following process.



  • * In order to avoid congestion and ensure social distancing, please note that swimmers need only be available to enter the marshalling area or chairs behind the blocks:

    • four (4) heats prior to their heat for 50m, 100m and 200m events.

    • * For events 400m and more, two (2) heats prior to their event.

  • * Announcements will also be made throughout the evening to assist swimmers on which event is currently racing in the water.

  • * After the start of the previous heat, swimmers may progress to the next deck chair position without causing any interference to Technical Officials. Swimmers are expected to be at the chair ready for the whistles to start their heat.

  • * Swimmers will not be prevented from swimming if they only make it to their seat one heat prior to their event (This is a guide only to allow the event to flow. Leniency will be employed by Referees whilst this process is initially implemented). 

  • * If a swimmer misses their heat, they must alert a Technical Official and they will be placed in a spare lane if, it becomes available.

  • * The Referee will ultimately make decisions as to entitlement to swim.

  • * There will still be a Marshalling area setup with two (2) rows of chairs (In case there is a need revert to full Marshalling). 

  • * Swimmers will have the option to either report directly to the row of chairs behind each lane or proceed through the Marshalling area to pool deck.  

  • * Clerks of Course (Technical Officials) in the Marshalling area to assist swimmers if needed. These Officials will be available for Athletes, Team Managers and Coaches to find information on events, withdraw swimmers and make enquiries.

  • * Swimmers will be ask to not bring any clothing into marshalling to reduce the opportunity of re-entering the competition area after their event.


Macquarie University Swimming Club will actively monitor all relevant guidelines, health directives and restrictions and will communicate any updates to event attendees through email, social media and the SNSW website. We appreciate everyone’s cooperation to make our events safe for all attendees and wish all swimmers the best for the meet.